Manually processing and organizing large volumes of emails can be tedious, time-consuming, and prone to errors.
An email parser can help you deal with such challenges. But how to find a reliable email parsing tool that suits your needs?
Today, we’ll take an in-depth look at the best email parser software, focusing on key features, integrations, and pricing details to help you make an informed purchase decision.
Disclaimer: The information below is accurate as of March 8, 2024.
How We Selected The Following Tools
All of the tools in this list have been tested by our team to provide an unbiased description of its features and capabilities.
We spent hours setting up new accounts and trying each software to provide an accurate experience and show users exactly what they will come across when they sign up. Find more information about our software selection methodology on how we choose tools to feature on the Moosend Blog.
Why You Should Use an Email Parser
An email parser is a software tool that automatically extracts specific data such as names, addresses, or specific inquiries from incoming emails. It converts unstructured content into a structured format for efficient data processing and analysis.
Email parsing is a game-changer for email and digital marketers who need to handle large volumes of email data. Here’s why:
- Parsing simplifies tasks like lead generation and customer segmentation, allowing marketers to build targeted campaigns or follow-up strategies.
- They integrate seamlessly with CRM systems allowing digital marketers to capture and utilize every bit of customer data.
- They reduce manual effort in data entry, minimize human error, and speed up response times to customer inquiries.
For example, let’s consider a scenario where a digital marketing firm receives hundreds of emails daily from potential clients.
How can they organize this large volume of data efficiently and accurately?
By using an email parser, they can automatically extract and categorize these inquiries based on set criteria. They can also make sure to quickly add each lead to their marketing funnels and get back to them promptly.
Best Email Parser: Comparison Table (Features & Pricing)
Before we take a detailed look at each solution, you can quickly check out this comparison table to get an overview of each tool’s key features and pricing.
But first, let’s see some use cases.
Best Email Parsers by Use Case
The email parser tools we have included in our list have many features that will let you streamline email processing and organization.
Here is each email parser’s key use case:
- Mailparser — For rule-based email parsing
- Zapier Email Parser — For basic email parsing for Zapier users
- Parseur — For high-volume email parsing
- Parsio— For AI-powered email and document parsing
- Email Parser by Pabbly— For rule-based parsing for Pabbly users
- SigParser — For data extraction from email signatures
- Email Parser — For custom rule-based parsing
- Email Parser by Nanonets — For AI-driven email parsing automation
Now, let’s dive into the specifics of each of these tools.
1. Mailparser
Pricing: Starts at $39.95/month, free plan
Best for: Sales teams, marketing professionals, customer support teams, and administrative personnel
Mailparser is a popular rule-based email parser that helps you easily extract data from emails and attachments.
While creating rules can be time-consuming at first, the tool does everything automatically once set up.
By connecting with thousands of apps via Zapier, Mailparser automatically sends the data it extracts from each email to business applications like QuickBooks or Salesforce in real time. This can include text from the body, email attachments, and information from email headers. You can also save them to your local files for easier access.
Moreover, Mailparser streamlines your email management by letting you send various email formats from multiple inboxes to a single inbox address. Through specific routing rules, each email will be automatically directed to its appropriate inbox, taking the hassle out of configuring filters manually.
To help you accelerate your parsing process, you can easily extract specific data from emails using pre-defined, customizable templates. Choose from recruitment, shipping, insurance templates, and more.
Mailparser features
- Automated email parsing
- Parsing rule templates
- Integrations with 5000+ apps
- Advanced routing
- Data extraction from email elements and attachments
Mailparser pricing
The Free plan includes up to 30 emails and three inboxes per month at no cost. The Professional plan, at $39.95/month, allows 500 emails and 30 inboxes.
For more, the Business plan costs $99.95/month for larger needs, offering 2,000 emails and 50 inboxes. The Premium plan, at $299.95/month, includes 10,000 emails and unlimited inboxes.
Lastly, the Enterprise plan is available with customized pricing for even larger or more specialized requirements.
2. Zapier Email Parser
Pricing: Starts at $29.99/month, free plan
Best for: Businesses, freelancers, and professionals who already use other apps in the Zapier ecosystem
Zapier Email Parser is a simple email parser and a great choice for those already using Zapier.
This tool automatically extracts specific data from the emails you receive. This is particularly useful for repetitive tasks like extracting order numbers, addresses, or appointment details from standard formatted emails.
With Zapier Email Parser, you have the flexibility to create multiple mailboxes, each assigned a unique @robot.zapier.com email address. You can then forward emails to that address and select and label the specific data you wish to extract from future emails.
As part of the Zapier ecosystem, the email parser seamlessly integrates with over 3000 apps. While Zapier’s email parser is easy to use and straightforward, it has limitations. For example, it can’t parse attachments or tables. If you need to extract this type of data, you will need to consider one of the other best email parsers on the list.
Zapier Email Parser features
- Automated data extraction
- Integration with Zapier workflows
- Email forwarding
- Unlimited mailboxes
- Automated workflows
Zapier Email Parser pricing
The monthly pricing for its automation services, including the email parser, starts with a Free plan offering 100 tasks.
The Starter plan at $29.99/month provides 750 tasks, the Professional at $73/month offers 2,000 tasks, and the Team plan at $103/month includes 2,000 tasks with additional features for collaboration.
3. Parseur
Pricing: Starts at $39/month, free plan
Best for: Ecommerce, HR departments, and customer service teams
Parseur is a no-code email parser that uses AI to extract data from emails, PDFs, invoices, and even Google Alerts.
One cool thing about Parseur is its automatic layout detection, which simplifies handling emails from different sources. But that’s not all.
This parser lets you create templates to identify fields in various email layouts, unlike other tools requiring separate mailboxes for each email format. Then, it selects the appropriate data extraction template when a new email arrives, reducing manual data entry.
Parseur can process tens of thousands of documents per minute for companies that need high-volume parsing, making it one of the best email parser solutions for realtors and HR teams
For example, it can help real estate companies go through various documents and automate their workflow. Similarly, it allows human resources departments to extract candidate applications to speed up recruitment processes.
Parseur features
- AI-based data extraction
- Point-and-click template editor
- Built-in template library
- High-volume parsing
- Unlimited mailboxes
Parseur pricing
Pricing includes a free plan with 20 credits/month and paid plans starting at $39 for 100 credits/month.
Enterprise plans have custom terms and higher credit options.
4. Parsio
Pricing: Starts at $49/month, free plan
Best for: Ecommerce and marketing agencies
Parsio is an AI-powered email and document parsing tool that extracts data from multiple formats, including PDF, HTML, XLSX, CSV, XML, and DOCX.
Apart from that, Parsio also integrates with many popular apps like Salesforce, Mailchimp, Google Sheets, and over 6,000 apps via Zapier, Make, and Pabbly Connect.
Parsio is GPT-powered, which means it employs natural language processing to extract data from human-written emails and unstructured documents.
With no-code parsing templates for emails, PDFs, and files with fixed layouts, Parsio simplifies the data extraction process. Thus, it enables users to quickly and efficiently transform unstructured data into a structured format they can use to optimize their business and create email marketing campaigns that convert.
Parsio features
- OCR, AI, and GPT-powered parsing
- Email signature parsing
- Multichannel import
- Unlimited mailboxes
- PDF and attachment extraction
Parsio pricing
The Sandbox plan is free for 30 credits/month. For more, the Starter plan costs $49/month and includes 1,000 parsed emails, PDFs, or documents.
The Growth plan is $149/month and offers 5,000 credits, and the Business plan costs $299 for 12,000 credits.
5. Email Parser by Pabbly
Pricing: Starts at $16/month (billed annually), free plan
Best for: Teams and individuals who already use the Pabbly platform
Email Parser by Pabbly is a rule-based email parser that comes as part of the Pabbly platform.
The Pabbly Email Parser automatically extracts key information like email sender, subject, and email body content from incoming emails.
This email parser can be a great option, especially for those who already use the Pabbly platform. However, it doesn’t extract information from tables or repetitive data. So if you work with this type of data, you should consider a different parsing tool.
Lastly, the Pabbly Email Parser seamlessly connects with 1,000+ popular apps, including Gmail, Outlook, and Shopify to streamline your data collection efforts.
Pabbly Email Parser features
- Automatic parsed data extraction
- Rule-based parsing
- Formatter tool
- Multi-app workflows
- Automated workflows
Pabbly Email Parser pricing
You can use the Pabbly Email Parser for free with 100 tasks/month.
The Standard Plan costs $16/month with 12,000 tasks, while the Pro plan comes with 24,000 tasks and a monthly cost of $33. For $67/month, the Ultimate Plan offers 50,000 tasks.
All Pabbly Email Parser pricing plans are billed annually.
6. SigParser
Pricing: Starts at $19 per month (billed annually), 7-day free trial
Best for: Sales and marketing teams
SigParser is an email parser that focuses on extracting contact information from email signatures.
This solution made it on our best email parser software list because of the variety of data entry points it offers. More specifically, it lets you scan email accounts, calendars, and CRMs to extract contact details like email addresses, phone numbers, and more.
By parsing email signatures, SigParser effectively gathers and verifies contact information and streamlines the business processes of updating CRM systems and creating marketing lists.
Through its relationship data organization feature, SigParser organizes and verifies contact and company information and provides insights into interactions and connections between contacts, companies, and team members.
SigParser features
- Automated data extraction
- Relationship data organization
- Daily mailbox scanning
- Automatic contact capture
- Custom tags and lists
SigParser pricing
You can try the tool by signing up for the free 7-day trial available for all paid plans.
Then, pricing starts with the Individual plan at $19/month, the Team plan at $49/month, and the Professional plan at $299/month, all billed annually. SigParser also offers monthly plans on request.
The Enterprise plan offers custom solutions for $499/month.
7. Email Parser
Pricing: Starts at $25 per month, free trial
Best for: Marketing, sales, and administrative roles
Email Parser is a software tool that extracts specific information from incoming emails using specific rules.
Not only that but it also lets you create custom parsing rules to identify and extract data like email addresses and dates.
Email Parser can be used to process new incoming emails as well as existing ones to offer you a complete analysis of your customer data.
It comes with a private Windows App that lets you fully control your automation process. It also has a fully-featured Web App that parses emails on the cloud.
Email Parser features
- Rule-based parsing
- Built-in email inbox
- Attachment data extraction
- Automatic email responses
- Unlimited number of parsing rules
Email Parser pricing
The cloud-based Web App costs $25/month and includes 5,000 emails/mo. For more, the Windows App is billed per year ($145) and comes with unlimited email parsing.
8. Email Parser by Nanonets
Pricing: Starts at $499 per month, free/pay-as-you-go plan
Best for: Ecommerce and marketing companies
Email Parser by Nanonets is part of Nanonets’ suite of AI-driven automation tools.
This AI-based email parser doesn’t have templates or rules, but it can process attached files in PDF, Spreadsheets (Excel), XML, and more formats.
With Nanonets’ email parser, you can fully automate your email data extraction process. The parser’s advanced machine-learning algorithms improve accuracy over time, which makes this one of the best email parser solutions for managing large volumes of emails.
For instance, eCommerce stores and big marketing companies with complex extraction needs can use the software to collect customer data and organize them in accessible formats that they can share with other departments.
Email Parser by Nanonets features
- AI-based email parser
- Parse attached files
- Supports all file types
- Workflow automation
- Data transformation
Email Parser by Nanonets pricing
The Starter Plan is free for the first 500 pages. Then, it switches you to a pay-as-you-go model where you need to pay $0.3/page.
The Pro Plan starts at $499 monthly for 5,000 pages and extra features. A customizable Enterprise Plan for large-scale needs is also available.
What To Look for in an Email Parsing Tool
Choosing the right email parsing software is not just about finding a solution. It’s about finding the right fit for your needs.
Below, we have some general things to consider when choosing an email parsing tool:
- Accurate data extraction: The tool should reliably extract precise information to avoid errors and make the most of valuable data.
- Seamless integrations: Does your new tool easily integrate with existing systems like CRM or email automation platforms? Your email parser should enhance your workflow, not complicate it.
- Attachments: Look for a tool that can efficiently process information from various file formats attached to emails.
- Free trial: It’s important to test the tool before you make a financial commitment. So, make sure your new email parsing tool offers a free trial or free plan.
Picking the Best Email Parser
Now that our list of best email parser tools is over, here’s the million-dollar question:
Have you found one that fits your needs? Trying any free plans and trials will help you make the right decision.
Moreover, before you purchase a tool, make sure it connects with your email service provider. For example, Moosend integrates seamlessly with numerous parsing tools through Zapier, including Mailparser, Parseur, and Parsio, allowing you to extract text from your effortlessly.
Combine Moosend’s advanced features and flexible email API with your email parser to streamline your data collection and craft more targeted email campaigns for your audience.
Create your free Moosend account today!
The post The Best Email Parser Software For 2024 [Features & Pricing] appeared first on Email Marketing Automation Platform for Thriving Businesses.
